Creating Emergency Management

Emergency Management information lets staff know what to do and who to contact in an emergency. This guide will show you the necessary steps to set this up within your Safe Ag Systems subscription.

A clear and thorough Emergency Management plan is crucial in preparing your business to deal with an emergency. It can assist with reducing the damage to buildings, stock and equipment, and the prevention of injuries and fatalities.  It helps ensure that everyone knows what to do, where to go and who to contact when an emergency occurs. 

The Emergency Management plan can be accessed on Desktop, App or printed as an Emergency Poster. It's important that your staff can access clear and simple to-follow information and instructions in any situation.

There are four sections to be completed to build a Location's Emergency Management Plan:

• Important Contacts
• Emergency Response Plan
• Directions for Emergency Services
• Important Information

Important Contacts

1. From the left menu, go to Safety Manager > Emergency Management.
2. Select a Location.
   
   
   1. If the location selected does not have any Important Contacts you will be given the option to copy contacts from another location.
      1. Select Yes to use Contacts from another Location. Select a Location from the Dropdown and click Continue.
      2. Select No to add in new Contacts. 
         
         
3. Click Contact Not Specified to add contact details. 
   1. Site Managers must be an Active site or Management Portal user. Names are pre-filled with available users. Contact Number is filled if the User's number is provided. 
   2. First Aid Officers, Fire Wardens & Traffic Wardens can be an selected from an Active user or manually entered by selecting Other - Not in List.
   3. All other Contact Types require name and contact number to be entered manually. 
      
4. Complete the details, and click Save.

Emergency Response Plan

1. From the left menu, select Safety Manager > Emergency Management.
2. Select a Location.
   1. An Emergency Response Plan needs to be created for each Location.
      
3. Navigate to Emergency Response Plan and click Add Emergency Response Plan. 
   
   1. The Emergency Response Plan needs to provide detailed and easy-to-follow information. It should list information about who to contact, what to do and where to go in the event of an emergency. 
   2. Images, videos and external links can be included. 
4. Click Save. 

Directions for Emergency Services

1. From the left menu, select Safety Manager > Emergency Management
2. Select a Location.
   1. Directions for Emergency Services needs to be added for each Location.
3. Navigate to Directions for Emergency Services and click Add Directions for Emergency Services.
   1. Directions for Emergency Services should be very clear and specific to each location. 
      Consider including information such as:
      1. Rural Property Address (RPA number),
      2. Road and property address (including GPS location),
      3. What3words address,
      4. Directions from the nearest township, and
      5. A brief description of any major landmarks/signs that highlight the location of the property.
   2. Images, videos and external links can be included. 
4. Click Save.

Important Information

1. From the left menu, select Safety Manager > Emergency Management
2. Select a Location.
   1. Important Information needs to be added for each Location.
3. Navigate to Important Information and click Add New Important Information.
4. Select an Information Type and fill in the details. 
   1. Consider including information such as: 
      1. Location,
      2. Type (e.g. Fire Extinguisher type - water, foam, CO2, powder), and
      3. How and When to use. 
5. Click Save.

To add other Important Information, click Add Information and repeat steps 3 - 5.

What's Next:

Printing Emergency Posters