Emergency Management Setup

Emergency Management information lets users know what to do and who to contact in an emergency.

A well executed Emergency Management system is vital in preparing a workplace to deal with emergencies and assists with the reduction of damage to buildings, stock and equipment and the prevention of injuries and fatalities in the event of an emergency.  It helps ensure that everyone knows what to do, where to go and who to contact when an emergency occurs. 

The information contained within the Emergency Management section of the system can be printed out as an Emergency Poster, is easily accessible on the Desktop, and is interactive and viewable on the App.  This ensures users can quickly select and reach Important Contacts, easily see Important Information, follow Emergency Response Plans and have clear Directions for Emergency Services. 

  • Not all features are available to all users. It depends on your Access Level.
  • Emergency Management Setup is done on Desktop only
  • All users viewable only on the App.
  • Emergency Management information must be completed for each location.


There are three sections to be completed to build your Emergency Management Plan as follows:


Emergency Response Plan

  1. In the left side menu select Safety Manager > Emergency Management.
  2. Select a location from the Location dropdown.
  3. Navigate to the Emergency Response Plan tab.
    The information you add into this window will appear under Emergency Response Plan on the App. Communicate what you would like workers to do in an emergency.
  4. Click Add Emergency Response Plan.
  5. Emergency Response Plan should give clear instructions for users to follow on where to go or what to do and who to contact.

    For example: 
    1. In the case of an emergency, please dial 000.
    2. Report the emergency to your manager.
    3. Evacuate to the assembly point during fire/explosion risk.
    4. You can include text, PPE, your business name, images, external links, videos and tables. 
  6. Once completed click Save.


Directions for Emergency Services

  1. In the left side menu select Safety Manager > Emergency Management
  2. Select a location from the Location dropdown.
  3. Navigate to the Directions for Emergency Services tab.
    The information you add into this window will appear under Emergency Directions on the App.  Make this information clear and concise to assist users giving information to emergency services to attend.
  4. Click Add Directions for Emergency Services.
  5. Directions for Emergency Services should be very clear and specific to each location. 
    Consider including information such as:
    1. Your Rural Property Address (RPA number)
    2. Road and property address (including GPS location)
    3. Your what3words address
    4. Directions from the nearest township
    5. A brief description of any major landmarks/ signs that highlight the location of the property.

      You can include text, PPE, your business name, images, external links, videos and tables. 
  6. Once completed click Save.


Important Information

  1. In the left side menu select Safety Manager > Emergency Management.
  2. Select a location from the Location dropdown.
  3. Navigate to the Important Information tab.
    The information you add into this window will appear under Important Information on the App.  This tab contains Important Information on where to find important things onsite such as First Aid Kits, Fire Extinguishers, Eyewash Stations, Emergency Evacuation Point etc. 
  4. Click Add New Important Information.  
  5. Select Information type from the dropdown. 
  6. In the Detail field type in information relating to the Information Type you selected. 

    Details you may want to include may be:
    1. Location
    2. Type (eg. Fire Extinguisher type - water, foam, CO2, powder)
    3. How or what it's used for

      If you have several of these items at one location you will need to create information for each of these items in the Detail detail for each in this field.
  7. Once completed click Save.
  8. To add more Important Information click Add Information and repeat steps 5. to 7.

Once you have created information on the Important Information tab for one of the Information Types, it will no longer be available from the Information type dropdown list for selection for that Location. 

Add More Important Information

  1. To add more Important Information click Add Information.
  2. Select Information type from the dropdown. 
  3. In the Detail field type in information relating to the Information Type you selected. 

    Details you may want to include may be:
    1. Location
    2. Type (eg. Fire Extinguisher type - water, foam, CO2, powder)
    3. How or what it's used for

      If you have several of these items at one location you will need to create information for each of these items in the Detail detail for each in this field.
  4. Once completed click Save

Edit Important Information

  1. Click the 3-dot-png-1 menu to the right of the required item.
  2. Select Edit.
  3. Amend the Detail as required.
  4. Once completed click Save.


What's Next:

Print Emergency Poster