If you're looking to add a large number of Tools to Inventory, take advantage of our handy bulk import process. Follow this guide for all the template and formatting details you'll need.
Bulk imports are not available on Standard subscriptions.
A minimum of 30 Tools are needed for an import.
If you need assistance with a smaller number of items, please contact us.
The import can take up to two weeks to be completed once spreadsheet has been shared to Safe Ag Systems.
Download the Import Template here
To help us import your Tools Inventory data, we’ll need some details about each item.
The fields are broken down into:
Each item must include the required fields. Optional fields can be used to provide additional information, when needed.
Once complete, please email help@safeagsystems.com
Make sure the email includes:
- your business name,
- the completed spreadsheet, and
- the primary contact person for any questions regarding the template, as well as for follow-up once the import is complete.
Required Fields
Name
This could be the manufacturer's name or the name it's known as within the business.
Example: Ryobi Drill 001
Optional Fields
Feel free to skip any of the fields listed below. Choose to fill them out as you like and only for the items you want.
Asset ID
A unique identifier for the tool.
Example: RD001
Type
A way to group tools within the system.
Example: Power Tools
This is a pre-set dropdown list in the template and can't be changed.
| Air Tools | Office Equipment |
| Automotive/Maintenance | Outdoor Hand Tools |
| Chemical Application | Outdoor Power Equipment |
| Fencing Tools | Power Supply |
| Hand Tools | Power Tools |
| Job Site | Precision Agriculture |
| Livestock Handling Tools/Equipment | Vermin Control |
| Manual Handling Devices | Welding and Cutting |
| Medical | Working at Heights |
| Metal Fabrication Tools |
Category
A way to further group tools.
The matching type must be selected to use a category.
Example: Cordless Tool
This is a pre-set dropdown list in the template and can't be changed.
Category can't be used without the matching type.
| Type | Category | |
| Air Tools | Air Blow Nozzle and Gun Air Compressor Air Drill Air Grease Gun Air Grinder Air Hammer & Chisel Air Hose & Fitting Air Inflator |
Air Nail Gun Air Nibbler Air Ratchet, Wrench & Screwdriver Air Rivet Gun Air Sander Air Spray Gun |
| Automotive/Maintenance | Auto Electrical Battery Charger Chain Block, Engine Lift & Pulley Hydraulic Press Jacks, Axle Stands & Wheel Chocks Jump Starter |
Pulley Remover Screwdriver Socket, Spanner and Ratchet Tension Wrench and Lever Tyre Changing/Bead Breaker Tyre Inflation Vehicle Hoist Wheel Balancing |
| Chemical Application | ATV Sprayer Back Lining |
Drenching Hand Sprayer and Knapsack |
| Fencing Tools | Crow Bar Grippler Tool Hand Post Hole Auger Motorised Post Hole Auger |
Pliers and Wire Cutting Shovel Strainer Wire Rollers |
| Hand Tools | Bolt Cutter Chisel Clamp & Vice File & Rasp Hammer & Mallet Handsaw Knife Marking & Layout |
Nail Punch Plane Pliers Riveter Screwdriver Wrecking & Pry Bar Wrench, Spanner and Ratchet |
| Job Site | Electrical Cord, RCD and Accessories Fuel Can Generator |
Portable Fan Saw/Work Stand & Accessories Temporary Lighting |
| Livestock Handling Tools/Equipment | Calf Puller Dehorner Gas Axe Knife Marking/Branding |
Mulesing/Dagging Shear Portable Crutching Unit Shearing Grinder Shearing Handpiece Shearing Plant |
| Manual Handling Devices | Pallet Trucks Sack Trolley |
Wheelbarrow Winch/Hoist |
| Medical | Defibrillator | First Aid Kit |
| Metal Fabrication Tools | Anvil Forge Guillotine |
Hydraulic Press Lathe Pan Brake |
| Office Equipment | Computer | Printers |
| Outdoor Hand Tools | Crow Bar Shovel, Hoe, Mattock and Fork |
Snip & Shear |
| Outdoor Power Equipment | Blower Cement Mixer Chainsaw Demolition Hammer & Saw |
Generator Line Trimmer & Cutter Mower Pressure Washer Machine |
| Power Supply | Extension Cords | |
| Power Tools | Angle Grinder Battery & Charger Bench Grinder Circular Saw Cordless Tool Cut Off/Drop Saw Drill and Drill Press Impact Driver & Wrench |
Nail Gun Nibbler & Shear Planer Polisher & Sander Power Saw Powered Hacksaw Router, Trimmer & Cutter |
| Precision Agriculture | Auto Steer/GPS | |
| Vermin Control | Firearm | |
| Welding and Cutting | GMAW (MIG) Welder MMAW (Stick) Welder Oxyacetylene |
Plasma Cutter TIG Welder |
| Working at Heights | Ladder Mobile Work Platform |
Scaffold |
Make
The brand of the tool.
Example: Ryobi
Model Number
The model number of the tool.
Example: R18DD3-0
Maintenance Frequency
How often maintenance is done on the tool.
Example: Annually in June
Location of Manual
The location of the manual – this could be physical or online.
Example: Filing Cabinet in the Maintenance shed
Test/Tag Expiry Date
Must be formatted as DD/MM/YYYY
Example: 01/05/2028
Expiry Reminder
The system can send a reminder 30 days before the Test/Tag expiry date.
To enable an expiry reminder, put Y in the spreadsheet, otherwise, leave it blank.
Example: Y
Lockout or Tagout
If the tool is blocked from use, this will alert users with a popup message when accessing the tool on the App.
To apply a lock/tag, put Y in the spreadsheet, otherwise, leave it blank.
Example: Y
Licence
If a licence or ticket is needed to use the tool, put Y in the spreadsheet.
Otherwise, leave it blank.
Example: Y
Description
The description of the tool.
Example: Ryobi One+ 18V Drill Driver. Kept in the Maintenance shed. Spare batteries can be found on the bottom shelf.