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Bulk Import: Tools

If you're looking to add a large number of Tools to Inventory, take advantage of our handy bulk import process. Follow this guide for all the template and formatting details you'll need.

Bulk imports are not available on Standard subscriptions.

A minimum of 30 Tools are needed for an import. 

If you need assistance with a smaller number of items, please contact us. 

 

The import can take up to two weeks to be completed once spreadsheet has been shared to Safe Ag Systems.

Download the Import Template here

To help us import your Tools Inventory data, we’ll need some details about each item.

The fields are broken down into:

Each item must include the required fields. Optional fields can be used to provide additional information, when needed.

Once complete, please email help@safeagsystems.com

Make sure the email includes:

  • your business name,
  • the completed spreadsheet, and 
  • the primary contact person for any questions regarding the template, as well as for follow-up once the import is complete.

Required Fields

Name

This could be the manufacturer's name or the name it's known as within the business.

Example: Ryobi Drill 001


Optional Fields

Feel free to skip any of the fields listed below. Choose to fill them out as you like and only for the items you want.

Asset ID

A unique identifier for the tool.
Example: RD001

Type

A way to group tools within the system. 

Example: Power Tools

This is a pre-set dropdown list in the template and can't be changed. 

Air Tools Outdoor Hand Tools
Automotive/Maintenance Outdoor Power Equipment
Chemical Application Power Supply
Fencing Tools Power Tools
Job Site Testing Equipment
Livestock Handling Tools/Equipment Vermin Control
Manual Handling Devices Weighing Equipment
Medical Welding and Cutting
Metal Fabrication Tools Working at Heights
Office Equipment  


Category

A way to further group tools.

The matching type must be selected to use a category.

Example: Cordless Tool

This is a pre-set dropdown list in the template and can't be changed.

Category can't be used without the matching type. 

Type Category
Air Tools Air Blow Nozzle and Gun
Air Compressor
Air Drill
Air Grease Gun
Air Grinder
Air Hammer & Chisel
Air Hose & Fitting
Air Inflator
Air Nail Gun
Air Nibbler
Air Ratchet, Wrench & Screwdriver
Air Rivet Gun
Air Sander
Air Spray Gun

Automotive/Maintenance Auto Electrical
Battery Charger
Chain Block, Engine Lift & Pulley
Hydraulic Press
Jacks, Axle Stands & Wheel Chocks
Jump Starter
Pulley Remover
Screwdriver
Socket, Spanner and Ratchet
Tension Wrench and Lever
Tyre Changing/Bead Breaker
Tyre Inflation
Vehicle Hoist
Wheel Balancing
Chemical Application ATV Sprayer
Back Lining
Drenching
Hand Sprayer and Knapsack
Fencing Tools Crow Bar
Grippler Tool
Hand Post Hole Auger
Motorised Post Hole Auger
Pliers and Wire Cutting
Shovel
Strainer
Wire Rollers
Job Site Fuel Can
Electrical Cord, RCD and Accessories
Generator
Marking & Layout Tool
Portable Fan
Saw/Work Stand & Accessories
Temporary Lighting
Wheelbarrow

Livestock Handling Tools/Equipment Calf Puller
Dehorner
Gas Axe
Knife
Marking/Branding
Mulesing/Dagging Shear
Portable Crutching Unit
Shearing Grinder
Shearing Handpiece
Shearing Plant
Stock Prodder
Weighing Equipment
Manual Handling Devices Pallet Trucks
Sack Trolley
Wheelbarrow
Winch/Hoist
Medical Autoclave
Defibrillator
First Aid Kit

Metal Fabrication Tools Anvil
Forge
Guillotine
Hydraulic Press
Lathe
Pan Brake
Office Equipment Computer Printers
Outdoor Hand Tools Bolt Cutter
Chisel
Clamp & Vice
Crow Bar
File & Rasp
Hammer & Mallet
Handsaw
Knife
Marking & Layout
Nail Punch
Plane
Pliers
Riveter
Screwdriver
Shovel, Hoe, Mattock and Fork
Snip & Shear
Wrecking & Pry Bar
Wrench, Spanner and Ratchet
Outdoor Power Equipment Blower
Cement Mixer
Chainsaw
Demolition Hammer & Saw
Generator
Line Trimmer & Cutter
Mower
Pressure Washer Machine
Power Supply Accessories
Charger
Extension Cords
Generator
Residual Current Device

Power Tools Angle Grinder
Battery & Charger
Bench Grinder
Circular Saw
Cordless Tool
Cut Off/Drop Saw
Drill and Drill Press
Impact Driver & Wrench
Nail Gun
Nibbler & Shear
Planer
Polisher & Sander
Power Saw
Powered Hacksaw
Router, Trimmer & Cutter

Testing Equipment Electrical
Gas
Grain
Livestock
Plants
Soil
Water

Vermin Control Firearm  
Welding and Cutting GMAW (MIG) Welder
MMAW (Stick) Welder
Oxyacetylene
Plasma Cutter
TIG Welder

Working at Heights Ladder Scaffold

Make

The brand of the tool.

Example: Ryobi

Model Number

The model number of the tool.

Example: R18DD3-0

Maintenance Frequency

How often maintenance is done on the tool.

Example: Annually in June

Location of Manual

The location of the manual – this could be physical or online.

Example: Filing Cabinet in the Maintenance shed

Test/Tag Expiry Date

Must be formatted as DD/MM/YYYY

Example: 01/05/2028

Expiry Reminder

The system can send a reminder 30 days before the Test/Tag expiry date.

To enable an expiry reminder, put Y in the spreadsheet, otherwise, leave it blank.

Example: Y

Lockout or Tagout

If the tool is blocked from use, this will alert users with a popup message when accessing the tool on the App.

To apply a lock/tag, put Y in the spreadsheet, otherwise, leave it blank.

Example: Y

Licence

If a licence or ticket is needed to use the tool, put Y in the spreadsheet.

Otherwise, leave it blank.

Example: Y

Description

The description of the tool.

Example: Ryobi One+ 18V Drill Driver. Kept in the Maintenance shed. Spare batteries can be found on the bottom shelf.


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